28^th February 2022

Sub: Notice for the 66^th Annual General Body Meeting
 

Dear Member,

1.       The 66^th Annual General Body Meeting (AGBM) of the India International Centre will be held in hybrid mode (physical/virtual) in the Centre’s Auditorium at 5 pm on Thursday the 31^st March 2022 to transact the following business:

1. Confirmation of the Minutes of the 65^th AGBM, as earlier circulated.
2. Adoption of the Director’s Annual Report for 2021-22.
3. Adoption of the Audit Report and Annual Statement of Accounts for the Financial Year 2020-21 as certified by the Auditors.
4. Adoption of the Revised Estimates for 2021-22 and Budget Estimates for 2022-23.
5. Any other matter with the permission of the Chair.

2.       The Annual Report 2021-22 will be available on the IIC Website.  The Audit Report, Revised Estimates and Budget Estimates will be sent to the email account of all Members whose email id is registered with us.  Members are requested to please update their emails with the Membership Department at the earliest.  A few limited number of copies of the Annual Report will be placed in the IIC Library on 24^th March 2022 for the perusal of Members.  Printed reports of the Annual Report will be made available (at the venue) for Members who attend the AGBM.

3.       Members desirous of attending the 66^th AGBM on online mode are requested to inform us in the matter, latest by 24^th March 2022 (via email addressed to Secretary, IIC at secretary.iic@nic.in).  All such Members shall be provided with a User Id and Password, which would be sent to them through email so that they are able to log in and join the AGBM through virtual mode on the meeting date, from their respective locations.  The proceedings of the AGBM can also be viewed by the Members remotely.  Director will (sitting in the IIC Auditorium) coordinate the proceedings and enable the Members (who are logged in) to present their suggestions during the AGBM.  Such Members would be visible on the screen in the Auditorium.

4.       Members who wish to raise any matter for consideration (under  para 1 (e) ante) may please send a brief note on the issue(s) to be raised  by them so as to reach the undersigned latest by  Wednesday 16^th  March,  2022  (by hard copy or at secretary.iic@nic.in).

5.       In case there is lack of quorum for the AGBM by 5 pm on Thursday, the 31^st March 2022, the meeting will be adjourned for ten minutes and the adjourned AGBM would then be held at 5.10 pm, to transact the business listed in para 1 above.

6.       We request Members to please make it convenient to attend the AGBM.
 

                                                                                                       Yours sincerely,

                                                                                             Kanwal Wali
                                                                                               Secretary

To: All Members of the General Body