REQUEST FOR QUOTATION (RFQ)
Sub: Request of quotation for Supply and Installation of Computer hardware and Software to IIC
1. Quotation in sealed cover is invited for Supply and Installation of Computer hardware and Software as per the attached specifications.
2. Your quotation must be received by the undersigned by 05 pm on 03/12/2025. The quotations will be opened by the Purchase Committee on a date fixed by the Purchase Committee. Validity of the offered rates should be for a minimum period of 90 days.
3. Offers should be submitted complete in all respects, along with EMD of Rs 20,000/- which should be in form of bank guarantee/demand draft in favour of India International Centre.
4. Sealed quotations, superscript with the item name, should be dropped in the Quotation Box kept at Room No 11 of the Main Centre or sent by post so as to reach this office by the due date and time. No responsibility will be taken for postal delays or non-delivery/non-receipt of the tender documents.
5. The sealed quotations will be opened by the Purchase Committee on the due date and time. Any change in the time and date of opening the quotations will be intimated by the Purchase Officer to the bidders.
6. Only those quotations which are in sealed envelopes and received by the due date and time, will be considered. It may be noted that responsibility to deliver quotations to the Purchase Officer before the due date and time lies entirely with the concerned bidder.
7. In a two-bid system, commercial bids of only those bidders will be opened who have been declared technically qualified after evaluation of their technical bids.
8. Order can be cancelled unilaterally by the IIC in case items are not received within the contract delivery period. The IIC, at its discretion, can extend the contract delivery period subject to certain conditions, including the application of Liquidity Damages wherever prescribed in the contract document.
9. Company registration details, i.e., GST/PAN/EPF/ESI (as applicable) are required along with the quotation. A certificate of experience and company profile is also desirable.
10. Commercial Aspects: Price must be quoted on FOR destination basis inclusive of packing & forwarding freight charges, insurance and other charges as applicable.
11. Taxes & Levies: Details of taxes payable, if any, are to be indicated.
12. Payment Terms: 100% after delivery of material.
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