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NOTICE INVITING TENDER

M/s____________________________

      ____________________________

 

1.1       Sealed item rate tenders in the prescribed form are hereby invited by the undersigned for the work as detailed below:

              (i)      Name of Work                           :        Renovation of Meeting Rooms -  Annexe,

          India International Centre 40, Max Muller Marg, Lodhi Estate, New Delhi.

              (ii)     Earnest Money Deposit            :       Rs.50,000/- to be deposited

              along with the tender bid in form of  Demand Draft in favour of Secretary India International Centre.

(iii)      Owner                                        :       M/s. India International Centre,   40 Lodhi              

Estate, Max Mueller Marg, New Delhi

            (iv)      Issue of Tender                          :       From ________ To ________________

 

            (v)        Receipt of tender documents   :       On or before 17/07/2023 upto 1500 Hrs.

            (vi)      Completion Period                    :       90 DAYS

            (vii)     Address for Issue of Tender  :          M/s  India International Centre

                                                                        40, Max Muller Marg

                                                                        Lodhi  Estate

                                                                        New Delhi 110003

(viii)     Address for submission of    :           HEAD MAINTENANCE DEPARTMENT

Tender                                                India International Centre, 40, Lodhi Estate, Max Mueller Marg, New Delhi 110003

Sealed Tenders will be deposited in the Tender Box kept at ADM. OFFICE

(ix)      Refund of EMD                     :           EMD of unsuccessful bidder will be 

returned within 15 days from the opening of the bid & EMD in respect of  successful bidder will be retained till the completion of the job.                     

1.2       PRINTED FORMS OF TENDERS consisting of the complete specifications, the schedule of quantities of work to be done and set of ‘Conditions of Contract’ can be download from the IIC website.

1.3       The site for the work is available.

1.4       The acceptance of tender, will rest with M/s IIC who does not bind itself to accept the lowest tender, and reserves to itself the right and authority to reject any or all the tender received without assigning any reason thereof. All tenders in which any of the prescribed conditions are not fulfilled or are incomplete in any respect are liable to be rejected.

1.5       Canvassing in connection with tenders is strictly prohibited and the tenders submitted by the contractors who resort to canvassing will be liable to rejection.

1.6       On acceptance of the tender, the name of the accredited representatives of the contractor who would be responsible for taking instructions from the Engineer-in-charge shall be communicated to the Engineer-in-charge within 10 days after the date of written order to commence work.

1.7       Sales Tax, Turnover tax, Vat or any other tax on materials, if any, in respect of this contract shall be payable by the contractor and IIC, will not entertain any claim whatsoever in this respect. In the event of non-payment/defaulting in payment of any octroi, royalty, cess, sales tax, custom excise or any other levy/tax including labour dues and C.P.F. etc. by the contractor, IIC, reserves the right to withhold the dues / payment and make payments to the Local /State /Central Govt. Authorities or to labourers as may be applicable and same shall be adjusted from the amounts due to contractor.

1.8       VALIDITY OF OFFER

The tender for the work shall remain open for acceptance for a period of Ninety days from the date of opening of tenders. If any tenderer withdraws his tender before the said period or makes any modifications in the terms and conditions of the tender which are not acceptable to Employer then Employer shall without prejudice to any other right or remedy, be at liberty to forfeit the said earnest money absolutely.

1.9       If it is found that the tender is not submitted in proper manner or contain too many corrections or absurd rates of amounts, it would be open for IIC, to take suitable action against the Contractor.

2.0       The Contractor shall comply with the provisions of the Apprentices Act, 1961, and the rules and order issued there from time to time. If he fails to do so, his failure will be a breach of the contract and the IIC, may in his discretion cancel the contract. The contractor shall also be liable for any pecuniary liability arising on account of any violation by him of the provisions of the Act.

2.1       Unsealed and incomplete tenders will be summarily rejected.

2.2       Before tendering, the Contractor shall inspect the site to fully acquaint himself about the condition in regard to accessibility of site, nature and extent of grounds working conditions including space for stacking of materials, installations of T&P etc. conditions affecting accommodations and movements of labour etc. required for the satisfactory execution of the contract. No claim whatsoever on such account shall be entertained by IIC, in any circumstances.

2.3       The Contractor should read the specifications and study the tender drawings carefully before submitting the tenders.

2.4       The Contractor’s responsibility for the contract shall commence from the date of issue of orders of acceptance of tender.

2.5       The Contractor should verify all plans, elevations and sections shown in the drawing and in case of doubt about required particulars which may in any way influence his tender, same may be got clarified from the issuing authority of tender before submitting the tender. No allowance whatsoever will be made beyond the contract for any alleged ignorance thereof.

2.6       The site for execution of the work will be made available, as soon as the work is awarded.

2.7       The tender documents has the specific terms and conditions on which tenders are required. Hence, all tender should be in strict conformity with the tender documents and should be filled in where ever necessary and initialed. Incomplete tenders are liable to be rejected.  The terms and conditions of the tender documents are firm as such conditional tenders are liable to be rejected.

2.8        RATES:

2.8.1    The Contractor s should quote in figures as well as in words the rate, and amount tendered by them. The amount for each item should be worked out and the requisite totals given.

2.8.2    Special care should be taken to write the rates in figures as well as in words and the amounts in figures only in such a way that interpolation is not possible. The total amount should be written both in figures and in words. In case of figures, the word “Rs” should be written before the figures of rupees and word Ps. After the decimal figures, e.g.           Rs. 2.15 Ps and in case of words, the word ‘Rupees’ should precede and the word ‘Paise’ should be written at the end. Unless the rate is in whole rupees and followed by the words ‘only’, it should invariably be upto two decimal places.  While quoting the rare in schedule of quantities, the word ‘only’ should be written closely following the amount and it should not be written in the next line.

2.8.3    Rates quoted by the Contractor in item rate tender in figures and words shall be accurately filled in so that there is no discrepancy in the rates written in figures and words. If on check there are differences between the rates quoted by the Contractor in words and in figures or on the amount worked out by him, the following procedure shall be followed:

2.8.4    When there is difference between the rates in figures and in words, the rates which correspond with the amount worked out by the Contractor shall be taken as correct.

2.8.5    When the amount of an item is not worked out by the Contractor or it does not correspond with the rate written either in figures or in words then the rate quoted by the Contractor in words shall be taken as correct.

2.8.6    When the rates quoted by the Contractor in figures and in words tally but the amount is not worked out correctly, the rate quoted by the Contractor will be taken as correct and not the amount.

2.8.7    The rates quoted by the Contractor shall cover the cost of all loading, transporting to site, unloading, storing under covers as required, assembling or joining the several parts together s necessary and incorporating or fixing materials in the work including all preparatory work or whatsoever description as may be required and of closing, preparing, loading, returning empty case of containers to the place of issue.

2.8.8    The Contractor is bound by the rates he quotes for the various items irrespective of quantities mentioned in the tender. No extra amount will be paid due to variation, alteration, omissions, modifications of the quantities put to tender, unless it has been specifically agreed by Owner/Architect.

 

 

 

                                                                        PURCHASE OFFICER

For India International Centre

40, Lodhi Estate,

Max Mueller Marg,

New Delhi

                                                                        PH:   011 -2460 9426

                                                                       

 

CONTRACTOR’S SIGNATURE                

                              

 

 

3.         GENERAL INSTRUCTIONS TO TENDERERS

 

1. 1. Tender shall be signed by the legally authorized representative of the tenderer with Tender’s full name, designation, and his complete address shall be given. Tender is to be submitted in a sealed cover superscribed “TENDER FOR THE ABOVE NOTED WORK”. All pages of the document shall be signed and stamped by signatory of the tender.
2. 2. The tender form shall be filled in all entries made by hand and written in ink. Any tender in Which there is overwriting or erasure is liable to be rejected. All corrections should be attested by the tenderer with his dated initials as many times as the corrections occur.

3.3       Tenderer shall quoted for all item of work and in case Tenderer does not   quote for    any

           items, it will be presumed that the cost of said item is already included in other items and the Contractor shall execute the item without any extra cost to owner.

3.4       No addition/alteration made by the tenderer in the Notice Inviting Tender, Instructions to the Tenderer, the Tender Form, the Conditions of Contract, the Drawings, Specifications or Quantities accompanying the same shall be recognized, and if any such  additions/alterations are made or any special conditions are attached, the tender of the tenderer shall be liable to be rejected.

1. 5. After acceptance of the tender the tenderer shall sign the necessary agreement within fifteen days of intimation. In case of delay, the earnest money may be forfeited and the tender cancelled or the contract enforced as per terms of the invitation of tender and the tenderer shall thus be bound even though the formal agreement has not been executed and signed within the time stipulated by the tender documents.

1. 6. The successful tenderer shall submit a detailed progress network based on C.P.M. techniques, identifying the activities involved and working out the resource scheduling for main items, within ten days of intimation of acceptance of tenders, which with modifications if any, by the Employer, shall form part of the agreement and shall be strictly adhered to for final and satisfactory completion of entire work within timeframe.

 

4. TENDER FORM

 

TO

 

The Head Maintenance department

M/s.  India International Centre

40, Lodhi Estate,

Max Mueller Marg,

New Delhi

 

Dear Sir,

I/We do hereby tender to the execution of the work specified in the under-written memorandum within the time specified at the rates therein and in accordance, in all respects with the specifications, drawings, designs and instructions supplied by you, which I/We have read very carefully.

MEMORANDUM:

 

a)  Name of Work   :                                                  Renovation of Meeting Rooms - Annexe                            

India International  Centre,

40, Max Muller Marg,

Lodhi  Estate, New Delhi - 110003

I/We hereby distinctly and expressly declare and acknowledge before the submission of my /our tender, I/We have carefully followed the conditions, instructions and read the specifications and schedule of quantities, examined and drawings and clearly understood all the conditions of contract. I/We have also seen the location where the said work is to be done and made such investigations of the work required to enable me /us to complete the work successfully.

Should this tender be accepted in whole or in part, I/We hereby agree to abide by and fulfill all the terms and conditions annexed hereto.

I/We agree to keep the offer open for ninety days from the date of opening of tender.

 

                                                                                                            Yours faithfully,

 

Date: ______________                                              Seal and Signature of the Contractor

 

Tender/Contract for the Renovation of Meeting Rooms in the Annexe

1.   Definitions

 

1.1           The words and expressions shall have the following meanings assigned to them, except where the context requires otherwise:

“Agreement” means this Agreement and Annexure attached hereto;

“Specification” means   the   documents   contained   in   Annexure   including          Client’s requirement in respect of design to be carried out and variations to such documents;

“Commencement Date” means the date the Site is handed over to the Contractor;

“Effective Date” means the date of signature of this Agreement

“Time of Completion” means the time for completing the Works as stated in Clause 4.2 calculated from the Commencement Date

“Contractor’s Equipment” means all apparatus, machinery, vehicles, facilities and other things required for the execution of the Works but does not include Materials;

“Materials” means things of all kinds intended to form or forming part of the permanent work;

“Plant” means the machinery and apparatus intended to form or forming part of the permanent work;

“Site” means the place provided by the Client where the Works are to be executed and any other places provided by the Client as forming part of the Site;

“Variation” means a change to the Specifications and/or Drawings (if any) which is instructed by the Client under Clause 18;

“Works” means all the work and design (in any) to be performed by the Contractor including temporary work and any Variation.