Dear Member,

1.    The 67th Annual General Body Meeting (AGBM) of the India International Centre will be held in the Centre’s Auditorium at 5 pm on Friday the 31st March 2023 to transact the following business: 

a)    Confirmation of the Minutes of the 66th AGBM, as earlier circulated.

b)    Adoption of the Director’s Annual Report for 2022-23.

c)    Adoption of the Audit Report and Annual Statement of Accounts for the Financial Year 2021-22 as certified by the Auditors.

d)    Adoption of the Revised Estimates for 2022-23 and Budget Estimates for 2023-24.

e)    Any other matter with the permission of the Chair.

2.    The Annual Report will be available on the IIC website.  The Audit Report, Revised Estimates and Budget Estimates will be sent to the members email account, whose email id is registered with us.  Members are requested to please update their emails with the Membership Department at the earliest.  A few copies of the printed Report will also be placed in the IIC Library for perusal of Members.

3.    The printed copy of the Report will be made available at the venue for Members who would be attending the Annual General Body Meeting, on the day of the meeting.

4.    Members who wish to raise any matter for the consideration under para 1 (e) may kindly send a brief note on the subject so as to reach the undersigned latest by 15th March 2023, by hard copy or at secretary.iic@nic.in). 

5.    In case there is lack of quorum for the AGBM by 5.00 pm on Friday, the 31st March 2023, the meeting will be adjourned for ten minutes and the adjourned AGBM would then be held at 5.10 pm, to transact the business listed in para 1 above.

6.    We request you to please make it convenient to attend the Annual General Body Meeting.

Yours sincerely,

Kanwal Wali
Secretary
 

Dear IIC Institutional Member,

Sub:     Elections to the Board of Trustees and Executive Committee for the period  (April 2023-March 2025)

1. A copy of the Election Bye-laws has already been shared with all the eligible members.  We are pleased to announce the facility to exercise the right to vote by electronic means for the eligible members.  This facility has been arranged through M/s NSDL (National Securities Depository Limited) which has wide experience in conducting such elections and also is STQC complaint. (Strict adherence to the secrecy and confidentiality norms)

2. NSDL will send a separate E-Mail with the instructions and user id and password at your registered e-mail id and mobile number with IIC to enable you to cast your vote electronically. Members are to login with the provided user Id and password on the voting URL www.evoting.nsdl.com. As an alternative, the member may login using the OTP option, in which case an OTP will be issued to the member's registered mobile number to verify their membership.

3. For institutional members, the E-voting shall have Event Number “123626”  for election to one seat (Institutional Category) of Board of Trustees and for Institutional Members other than Universities, the E-voting shall have Event Numbers  “123628”, for election to one seat (Institutional Category) of Executive Committee respectively.  

4. The remote E-voting facility will be available round the clock during the following period:
    

5. The E-voting will not be allowed beyond the aforesaid date and time and its module would automatically get disabled on the expiry of the aforesaid period.

6.  If you do not wish to cast your vote through electronic means, you shall have the option to cast your vote physically by the EVM (Electronic Voting Machine) at the Polling Booth at IIC Main Centre on 25^th March 2023, any time from 10:00 hours to 18:00 hours.

7. For institutional members, following is the list of valid nominations received for the Board of Trustees and Executive Committee.

(*) Please click on name to view the bio sketch of the candidates.

8. Following candidates are declared elected unopposed due to the receipt of only one nomination in their category.

9. An Orientation-cum-Familiarisation Programme (O&F Programme) on E-Voting has been organised in the Conference Room I, IIC Main Centre for the Members as per the following schedule:
    

• Friday, the 10^th March 2023 at 15:30 hrs  (1^st Batch)
• Friday, the 10^h  March 2023 at 16:30 hrs (2^nd Batch)

Kindly inform Secretary IIC at secretary.iic@nic.in of your participation in the O&F Programme.

10. Those who are unable to attend the O&F Programme, can view a detailed presentation on it, containing step-by-step guide for the e-voting, at the IIC Website.   The presentation shall be hosted on the IIC Website on 10^th March 2023 and remain on display till the last date of the e-voting i.e. 17^th March 2023.

11. In case of any further assistance / clarification, please feel free to contact us.

Kanwal Wali

Secretary IIC

Dear IIC Member,

Sub:     Elections to the Board of Trustees and Executive Committee for the period (April 2023-March 2025)

1. A copy of the Election Bye-laws has already been shared with all the eligible members.  We are pleased to announce the facility to exercise the right to vote by electronic means for the eligible members.  This facility has been arranged through M/s NSDL (National Securities Depository Limited) which has wide experience in conducting such elections and also is STQC complaint. (Strict adherence to the secrecy and confidentiality norms)

2. NSDL will send a separate E-Mail with the instructions and user id and password at your registered e-mail id and mobile number with IIC to enable you to cast your vote electronically. Members are to login with the provided user Id and password on the voting URL www.evoting.nsdl.com. As an alternative, the member may login using the OTP option, in which case an OTP will be issued to the member's registered mobile number to verify their membership.

3. For individual members, the E-voting shall have Event Numbers “123625” and  “123627”, for election to one seat (Individual Category) of Board of Trustees and two seats (Individual Category) of Executive Committee respectively.  

4. The remote E-voting facility will be available round the clock during the following period:
    

5. The E-voting will not be allowed beyond the aforesaid date and time and its module would automatically get disabled on the expiry of the aforesaid period.

6.  If you do not wish to cast your vote through electronic means, you shall have the option to cast your vote physically by the EVM (Electronic Voting Machine) at the Polling Booth at IIC Main Centre on 25^th March 2023, any time from 10:00 hours to 18:00 hours.

7. For individual members, following is the list of valid nominations received for the Board of Trustees and Executive Committee. (Names are listed in alphabetical order)

(*) Please click on name to view the bio sketch of the candidates.
 

8. An Orientation-cum-Familiarisation Programme (O&F Programme) on E-Voting has been organised in the Conference Room I, IIC Main Centre for the Members as per the following schedule:
    

• Friday, the 10^th March 2023 at 15:30 hrs  (1^st Batch)
• Friday, the 10^h  March 2023 at 16:30 hrs (2^nd Batch)

Kindly inform Secretary IIC at secretary.iic@nic.in of your participation in the O&F Programme.

9. Those who are unable to attend the O&F Programme, can view a detailed presentation on it, containing step-by-step guide for the e-voting, at the IIC Website.   The presentation shall be hosted on the IIC Website on 10^th March 2023 and remain on display till the last date of the e-voting i.e. 17^th March 2023.

10. In case of any further assistance / clarification, please feel free to contact us.

Kanwal Wali

Secretary IIC

Awadhi Buffet Dinner

      Day & Date: Saturday, 11^th March 2023